Docket
Set up your shop

Clinical engineering · Equipment records

Every device, its whole history.

Docket is the shared record for your biomed shop: the equipment registry, the PM schedule, repair tickets and the fixes your team has already worked out.

Set up your shopSee the repair workflow

Try the sample tag: log a PM, report a fault, close the repair.

Biomedical engineeringSample

DK-7Q41-093

Volumetric infusion pump

ICU 3 · Bed 12

Last PM
16 May 26
Next due
12 Nov 26
Interval
6 mo

Interval used

Next PM in 5 days

PM dueBook inspection

Service record · DK-7Q41-093

  1. 16 May 26PMPreventive maintenance · flow accuracy within 5%
  2. 20 Feb 26REPAIRDoor latch replaced · part DL-220

Fleet board · sample hospital

25

devices · 5 departments

Operational
18
Under maintenance
03
Awaiting repair
02
Overdue inspection
02

01Equipment registry

One record per asset number.

Specs, location, manuals, safety certificates and repair photos live on the device. Search by asset number, serial, model or ward and the status is right there.

Asset, serial, model, location
AllPM dueDo not use
AssetDeviceStatus
DK-7Q41-093Volumetric infusion pumpPM due
DK-2HQP-260Defibrillator / monitorIn service
DK-K7RW-731ICU ventilatorDo not use
DK-3XNM-384Patient monitorIn service
DK-59FT-902Electrosurgical unitIn service
DK-6PZB-015Syringe pumpPM due

Sample registry6 of 25

02Malfunctions and repairs

A fault on the ward becomes a ticket in the shop.

  1. Symptoms and error code, reported from the floor
  2. Assigned to a technician, tagged Do not use
  3. Investigation notes, parts and photos on the ticket
  4. The fix written back to the device history
R-0218Do not useSeverity · HighDK-K7RW-731 · ICU ventilator
  1. Reported
  2. Assigned
  3. Investigating
  4. Awaiting parts
  5. Resolved
Symptoms
FiO2 reading drifts low, alarm repeats after silence
Error code
Alarm 23 · O2 sensor

Investigation notes

  • 14:41Cal against 21% and 100% fails at high end. Cell at end of life.
  • 15:02Matches KB-031. Replacement O2 cell requested from stores.
PM calendarAll departments
MonTueWedThuFriSatSun
10
DK-6PZB-015 · PM
11
12
DK-2HQP-260 · 3 mo
13
14
OR 2 · safety
15
16
17
DK-7Q41-093 · 6 moDK-3XNM-384 · 1 yr
18
19
NICU · safety
20
21
DK-59FT-902 · 6 mo
22
23
Preventive maintenanceElectrical safetyOverdue

03PM schedule

Set the interval once.

Monthly, quarterly, six months or a year. Logging a PM books the next one, assigns it to a technician and flags it on the calendar the day it goes overdue.

1 mo3 mo6 mo1 yr

04Troubleshooting knowledge base

The fix someone found at 3am, findable by error code.

alarm 233 matches
  • KB-031O2 sensor fault on ICU ventilators
    ICU ventilator
  • KB-017Calibrating the O2 cell after replacement
    ICU ventilator
  • KB-044Repeating alarms after a firmware update
    All ventilators

Reference material. Verify with qualified personnel and the manufacturer's manual before use.

KB-031Alarm 23ICU ventilator

O2 sensor fault on ICU ventilators

Usually a depleted galvanic O2 cell. Confirm before ordering parts.

  1. 1Run a two-point calibration at 21% and 100%
  2. 2If the high point fails, replace the O2 cell
  3. 3Recalibrate, then run the full self-test
  4. 4Log the cell lot number on the ticket
Service manual, section 7.3Linked tickets: R-0142, R-0218

05Roles and audit trail

Who changed what, and when.

Every status change, reassignment and edit is stamped with a time and a role, ready for the next accreditation survey. Administrators see status, compliance and maintenance cost across the fleet.

Administrator
Users, sites, cost and compliance reports
Biomedical engineer
Registry, schedules, ticket assignment, articles
Technician
Log PMs, work tickets, add notes and photos
Viewer
Read device status and history

Audit log · sample

  1. 14:32DK-K7RW-731 · In service → Do not use · Technician
  2. 14:35R-0218 · assigned · Biomed engineer
  3. 16:10R-0218 · part O2 cell added · Technician
  4. 09:04DK-7Q41-093 · next PM moved to 17th · Biomed engineer
  5. 11:47KB-031 · procedure updated · Biomed engineer

Start with your first asset number.

Add your devices, set their PM intervals and bring your team in by role.

Tag a sample device